The Bay Trail PTA has many opportunities for our parents to volunteer.
We support and further the education of students at Bay Trail Middle School.
By volunteering our time and talents, we will support clubs, grants & awards, community activism, social activities and enrich the classroom experience for all students.
This list provides general information about our volunteer opportunities.
If you are interested in volunteering, please email president@baytrailpta.org with the committee(s) that interest you most.
AVAILABLE POSITIONS
8th Grade Dance (May) & Moving Up Day (MUD – June)
2 Co-Chairs & 3 Committee members/ 10 hours planning + attendance on Event Day
Planning events with the school contact beginning in January, including contacting vendors and working within a budget.
Volunteers chaperone and serve concessions at each event.
MUD gives parents the opportunity to spend the day celebrating with our graduation class.
Audit Committee
4 positions/4 hours one time only in spring or summer
Audit, according to by-laws, all deposits and withdrawals for accuracy.
Budget, general ledger and check writing verification.
Confirm all procedures are being followed for the fiscal year.
No financial experience necessary.
Arts-in-Education (AIE)
2 positions/5 hours annually Faculty-advised activity with parent representatives.
The team selects activities based on teacher requests and parent input and allocated funding to enhance Educational experiences through exposure to the arts.
Members serve a 2 year term, the 2 positions held expire on alternating years.
Budget Committee
3 positions/2 hours in February
Team meeting held in February to review previous financial activities for the PTA.
Set budget goals and spending limits for the upcoming school year.
DEI Committee
Fundraising Chairperson
1 spot/10 hours quarterly
Coordinate annual fundraisers, document order and fund details for each event.
Plan volunteers with the support of the PTA volunteer coordinator.
Works closely with the PTA treasurer to deposit funds and verify accounting information – Recent fundraising example: Spiritwear
Fundraising Committee
3 spots
Volunteers will support the Fundraising Chairperson with staffing and coordinating fundraising events with business partners.
Recent fundraising efforts: Enchanted Rose Garden, Panera.
Assist with Spiritwear sales in October & January – help organize orders and staff table for pickup.
Membership Chairperson
1 spot/5 – 7 hours
Critical role in coordinating membership drives, communicating with parents and teachers to reach goals.
Document membership information and track fees collected.
Working closely with the Treasurer and attending PTA meetings quarterly.
Nominating Committee
3 spots/February to June 2 hours monthly
Team posts openings for Bay Trail PTA’s Executive Board (Co-Presidents, Treasurer & Secretary).
Reviews candidates and coordinates vote in May PTA meeting.
Parents Advocating for Challenge in Education (PACE/Enrichment)
1 spot/5 hours quarterly
This group of parents support Penfield’s PACE program which represents students who are highly able in one or more areas.
The team advocates for our school and students and works with staff to recognize and meet the diverse educational, social and emotional needs of students.
http://penfieldpace.org
Scholarship Committee
2 spots/3 hours (bi-annual meetings)
The Bay Trail PTA Grants & Awards Committee is charged with distributing designated PTA funds in ways that will fulfill the PTA’s objectives and benefit the Bay Trail community.
The Grants Committee meets twice a year to review applications and awards grants.
The funds are to be used for the overall improvement of the quality of the educational experience at Bay Trail Middle School.
Shared Decision Making Representative (SDM)
2 spots – 2 year term/2 hours quarterly (meets 4 times a year)
This team is composed of the principal, teachers and parents.
Periodic meetings held to discuss projects and issues that affect students, teachers and families.
The SDM team has the authority to identify critical issues and establish priorities related to student achievement.
This team may choose to address items such as, but not limited to:
- student outcomes
- budget & staffing
- schedules
- curriculum innovation
- interdisciplinary
- projects
- subject priorities
- regular and special programs & professions/school/community issues
The 2 positions held expire on alternating years
Special Education Parent Teacher Association Representative (SEPTA)
1 spot/2 – 4 hours monthly (includes meetings)
SEPTA serves as a resource to families of children with special needs from preschool through high school.
Volunteers help to provide education to parents and the broader community on Special Education issues and services, as well as to work closely with the Penfield Central School District.
http://www.penfieldsepta.org/
Staff Appreciation Breakfast
2 Chairs/3 – 4 committee members/10 hours, planning session + attend event – June (planning session also)
Planning session held in March.
Meeting with BT Principal prior to the event to consider ideas, coordinate menu and assign tasks.
Parent Volunteers need to be available at BT the last day of school from 7 – 11 a.m. (shifts available).
Teacher Appreciation Week
2 spots/10 hours, planning session + attend event –April/May
Lead a weeklong celebration in honor of our teaching staff.
Coordinate and host daily meals or treats.
Begin planning in January and work within the budget.
Plan all logistics with the school liaison as well.
This is a school wide effort working with the students to give recognition to all teaching staff at Bay Trail.
Volunteer Coordinator
1 spot/1 – 2 hours monthly
Work with activity organizers to announce volunteer needs. Attend PTA meetings & keep an ongoing roster of volunteers.
FILLED POSITIONS FOR 2024-2025
Co-President
2 spots/2 – 1 year terms; 5 hours monthly + attending PTA meetings FILLED
Plan and facilitate PTA meetings, attend PAB meetings and coordinate announcements, authorize expenses, oversee committees, support volunteers, coordinate announcements via ParentSquare working with principal, address questions and inquiries, liaison for district communications to parents.
These key positions are critical for the success of our PTA.
Secretary
1 spot/2 – 3 hours monthly (includes meetings) FILLED
Record and maintain agenda/notes for all PTA meetings.
Track membership lists and documentation pertaining to the work of the association.
Organize documentation and post online.
Treasurer
1 spot;2 – 1 year terms/2 – 3 hours monthly + attend PTA meetings FILLED
Maintain financial records for PTA, reconciliation report monthly, organize documentation for yearly audit.
Webmaster
2 spots/1 hour monthly FILLED
Maintain PTA website, update weekly announcement e-board.
Track and communicate Penfield School District updates.
Maintain email groups for PTA Board.
